English project chapter 5

 

☆ Hello, welcome back with me, my name is lutfi and i will explain you about "Letter Writing"

☆ Types of letters

☆ Types of letters

Formal Letter

A Letter written for a formal purpose is called a Formal letter. It addresses a serious issue. Let us discuss the types of formal letter

● Types of Formal Letter - Letter Writing to Editor, Letter Writing to Principal 

1. Letter to the editor 

2. Letter to the Government

3. Letter to the police

4. Letter to the principal 

5. Order letter

●Formal Letter Format includes:

The following points need to be taken into consideration while writing a Formal letter-

a. A Formal Letter strictly follows the prescribed Format for Formal Letter Writing.

b. The use of colloquial words, abbreviations, and slang language should be restricted while Formal Letter Writing.

c. A Formal Letter must be precise and to the point.

d. The Subject line is very important in a Formal Letter.

●The Formal Letter Format is as follows –

1. Sender’s address: The address and contact details of the sender are written here. Include email and phone number, if required or if mentioned in the question.

2. Date: The date is written below the sender’s address after Leaving one space or line.

3. Receiver’s address: The address of the recipient of the mail (the officer/principal / Editor) is written here.

4. The subject of the letter: The main purpose of the Letter forms the subject. It must be written in one line. It must convey the matter for which the letter is written.

5. Salutation (Sir / Respected Sir / Madam)

6. Body: The matter of the letter is written here. It is divided into 3 paragraphs as follows -

Paragraph 1: Introduce yourself and the purpose of writing the letter in brief.

Paragraph 2: Give detail of the matter.

Paragraph 3: Conclude by mentioning what you expect. (For example, a solution to your problem, to highlight an issue in the newspaper, etc).

7. Complimentary Closing

8. Sender’s name, signature, and designation (if any)

Example

Dear Sir or Madam,

Through this letter we announce that we will be holding a celebration of the 60th anniversary of SMAK 56 on:

day/date: Saturday, 12th November 2019. 

time: 2.30 p.m

We would be very grateful if you could attend to the event. Thank you for your attention.

Sincerely,

The Principal of SMK 56

Lutfi Kharisma, M. Pd

From text we know that : 

Heading : Dear Sir or Madam,

Body : 

Through this letter we announce that we will be holding a celebration of the 60th anniversary of SMAK 56 on:

day/date: Saturday, 12th November 2019. 

time: 2.30 p.m

Closing : 

We would be very grateful if you could attend to the event. Thank you for your attention.

Sincerely,

The Principal of SMK 56

Lutfi Kharisma, M. Pd

 ☆ Informal letter

Informal letters are written to close acquaintances of the writer, their friends, family, relatives, etc. Since they are written to close relations the letters have an informal and personal tone. Casual language is used while writing informal letters. And sometimes the letters may even have an emotional undertone.

Informal letters are mainly used for personal communication. So they do not have to follow any specific pattern, format or conventions. They can be written as per the writer’s wishes and the requirement of the situation. So the letter is written in a personal fashion in casual unassuming language.

Informal letter topic

Inviting a friend for a ceremony say for a birthday

Calling a friend for a trip or holiday

Asking sorry or apologizing to someone for mistakes you have done

Congratulating a friend for his success or achievement

Writing just to ask for the well-being of a person

Invitation for a marriage

Asking help from someone

Informing about someone’s demise in family or friends

☆ Personal Letters

~Definition:

A type of letter (or informal composition) that usually concerns personal matters and it is sent from one individual to another such as family members, relatives and friends, and love letters. People write and send personal letters for only a small number of people to read — usually one or two. Writers can send personal letters for lots of different reasons: short memos for business strategies, love letters between long-distance sweethearts or even pen pal messages to foreign exchange students. Senders usually handwrite personal letters, which emphasizes the personal nature of the note.

~Social Function

Personal letters are letters that are written to people we know such us friends, parents, siblings, and cousins. Letters are not only written to inform but to strengthen the bond between two people writing to each others.

~Structure of personal letter

1. Date : Date when the letter is writen (top left).

2. Address : Place where you are writing fron (top right).

3. Salutation & Name : Greeting and the person’s name you are writing to.

4. Introduction : The opening of the letter usually starts with “how are you?” or refers to previous letter.

5. Body : The main part of the letter. It includes what you want to write to the other person.

6. Closure : The part indicates the letter is going to end.

7. Complimentary close : Short expressions like “love you” , “sincerely yours” , “love”.

8. Signature : Signature or initials of the writer.

9. Postscript P.S : After thougt in a letter. You begin with P.S. and end it with your initials.

~ Linguistic Features 

Language Feature:

1. Use the correct tense and grammar. Also, use the simple tense (present or past simple tense)

2. The language style is very personal (first person and second person mostly used)

3. Contractions may be used.

~Some useful expressions for letter writing

Gratitude : I'm just writing, i am very grateful...

Giving advice : I think you shouldn't...

Delivering good news : I was happy beyond limits to read that...

Delivering bad news : It was heart wrenching to read about...

Asking for help : I wonder if you could help me..

Apologizing : I would like to opologize for...

☆ Examples of expressions used in personal letters

☆ Example of a personal letter

35 Rose

London

56006 English 

12th January 2015

Dear Darren

Hallo!

Darren, sorry I haven’t written to you for so long. We moved into a new apartment last month and we’ve been really busy getting settled.

It’s a nice apartment. It is bigger than our old one. It’s big so there are a lot of rooms to work in. It has a big living room, two bedrooms and two bathrooms. Another thing I like is the kitchen.

The apartment is on a quiet street in a good neighborhood. There’s also a shopping centre just down the street with a supermarket, some quite good restaurants and some stores.

We really enjoy living here. Do come over and have a look next time you are in the town. I’ll wait.

Love

Kharisma

P.S i'm bringing you lots of souvenirs and pictures.

☆From the example of a personal letter we know that :

》Date : 12th January 2015

》Address:

35 Rose

London

56006 English 

》Salutation and name : Dear Darren

》Greetings : Hello

》Introduction : 

Darren, sorry I haven’t written to you for so long. We moved into a new apartment last month and we’ve been really busy getting settled.

It’s a nice apartment. It is bigger than our old one. It’s big so there are a lot of rooms to work in. It has a big living room, two bedrooms and two bathrooms. Another thing I like is the kitchen.

The apartment is on a quiet street in a good neighborhood. There’s also a shopping centre just down the street with a supermarket, some quite good restaurants and some stores.

》 closure: 

We really enjoy living here. Do come over and have a look next time you are in the town. I’ll wait.

》 closing : love

》 Signature : Kharisma

》 Postscript : P.S i'm bringing you lots of souvenirs and pictures.

Next , this is example personal letter me and with my friend

56 Cempaka putih

Jakarta

78990 DKI jakarta

13th March 2020

Dear Marsella,

Hello

How are you doing this week? This sundy i will take some vacation and eat nice food. Do you want to join me? And we will make cookies, bring fresh food. We will start at 9 o'clock at your home.

I hope that you’re having a good time in your country. I look forward to your letter soon.

With love,

Lutfi .

P.S I'm bringing you lots of souvenirs and pictures

From the text we know that : 

Address :

56 Cempaka putih

Jakarta

78990 DKI jakarta

Date : 13th March 2020

Salutation : Dear Marsella,

Greetings : Hello!

Introduction : 

How are you doing this week? This sundy i will take some vacation and eat nice food. Do you want to join me? And we will make cookies, bring fresh food. We will start at 9 o'clock at your home.

Closure

I hope that you’re having a good time in your country. I look forward to your letter soon.

Closing : With love,

Signatuŕe : Lutfi 

Postscript : P.S I'm bringing you lots of souvenirs and pictures

let's watching my video ......

Conclusion

The purpose of writing an informal letter is totally different from the purpose of a formal letter.

The content of the two styles is also different.

The style of greeting and addressing the letter is different.

There is a set format for formal letters while there is no set structure for an informal letter.

Slang and colloquial words can be used in an informal letter but not in a formal letter.

I hope you all understand with my topic and thank you all♡♡♡